Looking for corporate solutions in Belgium?
Look no further.

HDS Corporate Solutions

HDS, your partner for corporate solutions

Around the world, the journey to success is governed by increasingly complex and broadening regulatory requirements. Based in Belgium, we provide:

  • Business Address and Offices
  • Corporate Legal Administration
  • Director Services
  • Financial and Operational Services

At HDS, we talk Services

And this to help you comply with the legal and administrative requirements imposed by Belgian corporate law.

Business Address Services

  • Registered office and reception desk during office hours
    • Give your business a professional image by using our locations as your postal address. HDS virtual office provides you with all the benefits of an immediate business presence without the financial and administrative constraints and enables you to launch your company on the Belgian market.
  • Reception of mail and resending according to your instructions
    • Our multilingual receptionist will receive, sort and store your mails, packages and registered mail and forward it to you, at your convenience. She will answer your calls if you are out and forward you the messages by phone, e-mail or text, or divert calls to your fixed line or mobile, in Belgium or abroad. We also can provide a fax, photocopier, multilingual secretary and mail dispatching service, and the use of meeting rooms. This impeccable service, administrative assistance and personalized welcome for your visitors will guarantee a professional image for your company and help it grow.
  • Access to meeting rooms and offices
    • You have a meeting in Brussels or you want a dedicated temporary workspace? Start-up, entrepreneur,...You would like to present your products/services or your project in a high class and Inspiring environment ? We have a solution for you.

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Corporate Legal Administration

  • Incorporation and registration of the Belgian company
    • HDS Corporate Solutions will prepare and draft the articles of incorporation of your new Belgian company, incorporate and register it within the Belgian legislation. We will furthermore coordinate with other service providers, such as banks, legal advisers and notaries, as needed.
  • Fulfill all related legal obligations and publications
    • We will furthermore assist in obtaining business or professional authorization and tax registration. Responsible for compliance to local and international statutory obligations and publications.
  • Coordination of the legal shareholders and board meetings
    • At your official meetings, such as meetings of The Board of Directors or The Annual Shareholders’ meeting, HDS will draft the minutes and register the shareholders’ attendance.

      HDS will furthermore maintain the registers of shareholders and/or bondholders and will safeguard and archive your corporate documents and records as required by Belgian law.

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Director Services

  • Local independent Director Mandates
    • In response to the financial crisis, legislation in Belgium aims to enhance, amongst others, on the role of the Board of Directors. As the representatives of shareholders, the Board of Directors is supposed to play a key role in overseeing the organisation and ensuring that the company continues to operate in the best interests of all of its shareholders. HDS and/or its legal representative can act as an Independent Director when such is considered appropriate for confidentiality reasons or to facilitate the overall efficiency of the company.
  • Preparation of the agenda of the Board of Directors
    • As an Independent Director, the HDS legal representatives can take care of the administrative organization of the Board of Directors’ meeting and the execution of the Board of Directors’ decisions.
  • Coordination of the Board of Directors’ meetings and other governing bodies
    • HDS and/or his legal representative can take the responsibility for the coordination of all the activities of the Board of Directors, such as structure and composition, legal duties, procedures, proceedings, other legal committees, eventual relations with auditors, tax consultants and other intervening parties.

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Financial and Operational Services

  • Coordination of third party services regarding Accountancy, VAT, Payroll, HR, Legal and Fiscal issues
    • HDS, as an independent service provider, has a broad network that will enable us to find the best third party services that fit the needs of your company. Be it for accounting, legal support and advice, specialized VAT matters, Legal advice, Payroll and other HR matters, HDS will direct you to the most appropriate service provider and will coordinate these activities.
  • Operational support of business development
    • HDS can help you in finding the right partner for operational issues concerning business development. We guide you around in Belgium to find the best service that fits your needs.
  • Project and interim management support
    • HDS Corporate Solutions will help you find the right project or interim manager (for various business areas or specializations) for your one-off projects and/or projects to develop your business.

      Please contact us to take advantage of our services and meeting rooms and expand your business with professionalism and flexibility

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Curious? Here’s our News

Establishing a base in Brussels can be very rewarding

Virtual offices in Brussels: multiple advantages

Without a trade deal between Britain and the EU a Brussels post address is even more attractive for British companies !

This is why an office at HDS helps you with idea generation and innovation

Six months after the Brexit referendum and with the negotiations coming nearer : moving to Brussels might still prove to be very useful !

Coming Corporate Tax Reform in Belgium offers new possibilities to do business from a Brussels office

Making English the official language could make the Belgian capital more appealing !

The new world disorder of Trump doesn’t mean American corporates have to abandon Europe

A registered office address at HDS might be very useful for Chinese corporations

Nearly 4 out of 5 British CEO’s would be prepared to move : they can get a warm welcome at HDS in Brussels

American companies that want to leave the States if Trumps wins the elections are welcome in Brussels

Nearly 4 out of 5 British CEO’s would be prepared to move : they can get a warm welcome at HDS in Brussels !

No “Swiss” or “Norwegian” deal for the City of London: that’s why bankers need a registered office address in Brussels

Are you rebranding? Take the chance of enormous visibility in Brussels !

Belgium is praised for its innovation collaborations. Why not take profit of it by choosing a registered office address in Brussels?

HDS can help you in the stages of digital transformation

Political Instability enhances the need for a registered office address in Brussels

The battle of the world against American Tech Giants enhances your need of a registered office address in Brussels !

“The disruptive competence”: a book that teaches you that adaptability is the new gold

The advantages of a registered office address in a city with a clear smart city strategy

Michèle Sioen at European Business Summit 2016: “Investing in Belgium now is an important cornerstone for your future”

A registered office address is not a detail, it can bring many advantages

Largest Flemish economic mission ever revealed that a Belgian registered office could be useful for Indian companies

UK Companies will have a greater need of a Brussels business address in case of a Brexit

Shell companies are not illegal

Belgium is not a failed state

Belgium delegation visits China and BOAO forum in China

The tangible influence of virtual workplaces at MIPIM 2016

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Have questions about a specific HDS service? We’ll direct you to the appropriate partner or authority.